The two items to discuss are similar in content, while Eduardo Peis Redondo extends the concept analysis and forecasts for the future and it is also more dense reading the first articles. We next discuss two separate studies.
"Administration and management of electronic files" Carlos Alberto Zapata
The main theme of the paper is the modification and expansion into new media management information due to technology, and how the organization should be archival amended in the treatment of electronic files.
With the use of electronic media, information has grown. It has gone from managing paper documents to text unilineal multilinear, where multimedia information is handled and multilinear.
An important concept which states is the "hypertext organization" means the organization as an information system composed of many nuclei and information repositories interconnected. What does this mean? That information depends on the characteristics of the administrative system. The example illustrates the text is as follows: The file was based on traditional paper document, and ordered to universally accepted principles. In the hypertext file is less clear where it ends the document as it contains hyperlinks that we move to other documents and is not so defined the document as such.
The electronic document is four components: content, structure, context and presentation. These elements are what distinguish it from a database.
Moreover, the article points out the importance of how it has affected the electronic document filing as a discipline. The document has resulted in a number of implications for archivists, systems engineers, lawyers, etc.. For example, the increase in the volume of documents produced by organizations, absence of political documentaries.
also have changed the concepts, such as file, series, subseries, etc. Thing, on the other hand, that seems obvious, and that expanding the technology to both the traditional field already existed, necessarily have changed the concepts. The traditional will not do on many occasions for which they seek to define in the information area in which we live.
has been set, then a different kind of archival organization. One important thing that the article's author points out is that to avoid the loss of hundreds of thousands of data and information valuable to humanity, it is necessary to set a model for electronic records management. This would be characterized by the use of standards, guidelines and manuals, etc.. You must also have policies. And they must ensure document integrity, protecting risks against unauthorized access, loss, sabotage, etc.
conclusion, then, is the archive that seems to have more work for the above. At least that is the feeling to be drawn from reading the article. Although progress has been made on the subject, it seems that the archive is still much to do, given the speed with which operates the electronic world.
"Administration and management of electronic files" Carlos Alberto Zapata
The main theme of the paper is the modification and expansion into new media management information due to technology, and how the organization should be archival amended in the treatment of electronic files.
With the use of electronic media, information has grown. It has gone from managing paper documents to text unilineal multilinear, where multimedia information is handled and multilinear.
An important concept which states is the "hypertext organization" means the organization as an information system composed of many nuclei and information repositories interconnected. What does this mean? That information depends on the characteristics of the administrative system. The example illustrates the text is as follows: The file was based on traditional paper document, and ordered to universally accepted principles. In the hypertext file is less clear where it ends the document as it contains hyperlinks that we move to other documents and is not so defined the document as such.
The electronic document is four components: content, structure, context and presentation. These elements are what distinguish it from a database.
Moreover, the article points out the importance of how it has affected the electronic document filing as a discipline. The document has resulted in a number of implications for archivists, systems engineers, lawyers, etc.. For example, the increase in the volume of documents produced by organizations, absence of political documentaries.
also have changed the concepts, such as file, series, subseries, etc. Thing, on the other hand, that seems obvious, and that expanding the technology to both the traditional field already existed, necessarily have changed the concepts. The traditional will not do on many occasions for which they seek to define in the information area in which we live.
has been set, then a different kind of archival organization. One important thing that the article's author points out is that to avoid the loss of hundreds of thousands of data and information valuable to humanity, it is necessary to set a model for electronic records management. This would be characterized by the use of standards, guidelines and manuals, etc.. You must also have policies. And they must ensure document integrity, protecting risks against unauthorized access, loss, sabotage, etc.
conclusion, then, is the archive that seems to have more work for the above. At least that is the feeling to be drawn from reading the article. Although progress has been made on the subject, it seems that the archive is still much to do, given the speed with which operates the electronic world.
"Archiving" electronic records
Eduardo Peis Redondo
first thing Peis Redondo says in the article is that the traditional workplace has been altered, due to computing power and the ability to produce documents. The transformation occurs in both working methods and in the form of the document. Therefore, the principles of archival and records management needs to be evaluated and possibly revised. This was the awareness that was adopted by the phenomenon. As shown, this problem is already mentioned in the previous article of Carlos Alberto Zapata.
The problem is: Methodologies for paper documents can be effective in the world of electronic documents? Some think it needs a new foundation and theoretical justification, ie a new "archival paradigm." Others, however, think that the methods traditional archival still have great value for the electronic document management. The questions deal with the problem, therefore, are:
What is a document in the electronic environment?. How
identify and assess records archivists?
What documentation must include a record to be sure and authentic?.
What is a document management system in an electronic environment?. How
manage these records system? How
keep archivists and records managers unalterable electronic records as long as necessary? How
remain in force records in an electronic environment?. How
manage the access and physical custody of electronic records?.
What is the role of archivists / records managers in the environment for information technology?.
Archivists said Peis Redondo, are trying to create a conceptual model of registry to allow the description and identification of a record (although we can not represent it as a physical object). The record would be different from other types of documentation on file. The characteristics of the records are: 1) On the one hand, reflect business processes or individual activities. 2) Additionally, records provide evidence of such transactions or activities.
strategies for managing electronic records are described in two basic models: the life cycle model and the record continuum. Is currently questioning the suitability of the life cycle model for managing electronic documents. This model describes what happens to a document and who will manage the document at each stage (the documents go through several stages, which divide the responsibilities on them. Furthermore, it distinguishes between the role of archivist and records manager's role .) There are, however, who do not accept this model for documents electronic and propose an alternative model, the record continuum model. It considers the management of documents as a continuous process from the moment of creation. Archivists and records managers are no longer separated in their functions but are actively involved in all points, the integration of these responsibilities is fundamental here.
From our point of view, both models have their advantages but while the life cycle model provides a strong separation between archivist and records manager, the record continuum model allows more the concept of teamwork, with all benefits and efforts to save it.
After the study of such models, the author proceeds to examine the value of the records and the implications this has with the electronic document. The values \u200b\u200busually considered as primary and secondary. For the assessment in terms of secondary value is necessary to analyze the content. The problem is that in the modern world there is plenty of information and electronic documents also exist as logical entities rather than physical, so that archivists can not focus on the assessment by content. It has been decided in such cases for the functional assessment, which would examine the function, activity or transaction that generates the document instead of document itself. This would provide more reliable and comprehensive information.
Metadata is also an important issue. In the paper records, metadata, context, content and structure are included or are part of the document. However, in the electronic context, may or may not physically associated. Research in this area is directed towards the identification of metadata for electronic records management, so that they can be considered as such. What types or categories of metadata should be captured? The basic categories of metadata that should capture and retain the systems, by agreement, is information about those involved in the creation, reception and transmission of the document, the date of receipt and the relationship of the record with specific business processes and related documents. In addition, most of the metadata specifications include information about the content and structure of the document and the context of its creation.
On the other hand, states the Peis Redondo different digital preservation strategies discussed. Bearman
proposed to create museums of obsolete hardware and software. But this project is of doubtful viability and possibly expensive and difficult.
Another strategy is the conversion to standard formats. The preferred formats currently being built on the basis of meta as SGML or XML. The idea is to store digital objects within a file, but evolve the technology used to manage files. As an idea is good but, obviously, should take into account the costs and feasibility of the project on the future, to make a more objective examination of the issue.
Emulation: What is? In executing the original software emulation of future computers. The problem I see here is that a project is too experimental, and may prove to be a project too expensive.
Migration is responsible for attempting to preserve authentic records. Is considered perhaps the best hope for the future. As with the previous ones, should study the project's profitability in each case.
In our humble opinion, of all, perhaps the conversion to standard formats should be appropriate and in the future can develop more easily, but evolve as the technology used to manage files by using metalanguages \u200b\u200bcould always access the files.
regard to the custody of the records, Peis Redondo says it is the establishment of policies and procedures to ensure that regardless of where they are stored the records will be managed in accordance with well-established rules. ----------------------------------------------
--------------------------------------------------
In conclusion, therefore, we see in both studies it is clear that the general concepts from the fields of archives need to be adjusted to the unstoppable increase in automated environments and electronic records. This is seen as a challenge that requires methodologies, strategies and techniques than those that already existed. Although we have seen how there are advocates who claim that traditional methods can be applied to electronic documents.
But it is true that we must move from the conceptual. In a document where we have links to other documents, and from them to others, and so on, where do you begin and where does the document? The traditional methodology is not useful for these cases.
is evident, then, items that needs to be done, although we've just begun. This is the feeling that remains after reading the studies, and that consensus is needed for management strategies for electronic records. For example, still has not developed a core set of metadata standards, as Peis Redondo. This is because the number of proposals and opinions that exist to the subject matter.
Eduardo Peis Redondo
first thing Peis Redondo says in the article is that the traditional workplace has been altered, due to computing power and the ability to produce documents. The transformation occurs in both working methods and in the form of the document. Therefore, the principles of archival and records management needs to be evaluated and possibly revised. This was the awareness that was adopted by the phenomenon. As shown, this problem is already mentioned in the previous article of Carlos Alberto Zapata.
The problem is: Methodologies for paper documents can be effective in the world of electronic documents? Some think it needs a new foundation and theoretical justification, ie a new "archival paradigm." Others, however, think that the methods traditional archival still have great value for the electronic document management. The questions deal with the problem, therefore, are:
What is a document in the electronic environment?. How
identify and assess records archivists?
What documentation must include a record to be sure and authentic?.
What is a document management system in an electronic environment?. How
manage these records system? How
keep archivists and records managers unalterable electronic records as long as necessary? How
remain in force records in an electronic environment?. How
manage the access and physical custody of electronic records?.
What is the role of archivists / records managers in the environment for information technology?.
Archivists said Peis Redondo, are trying to create a conceptual model of registry to allow the description and identification of a record (although we can not represent it as a physical object). The record would be different from other types of documentation on file. The characteristics of the records are: 1) On the one hand, reflect business processes or individual activities. 2) Additionally, records provide evidence of such transactions or activities.
strategies for managing electronic records are described in two basic models: the life cycle model and the record continuum. Is currently questioning the suitability of the life cycle model for managing electronic documents. This model describes what happens to a document and who will manage the document at each stage (the documents go through several stages, which divide the responsibilities on them. Furthermore, it distinguishes between the role of archivist and records manager's role .) There are, however, who do not accept this model for documents electronic and propose an alternative model, the record continuum model. It considers the management of documents as a continuous process from the moment of creation. Archivists and records managers are no longer separated in their functions but are actively involved in all points, the integration of these responsibilities is fundamental here.
From our point of view, both models have their advantages but while the life cycle model provides a strong separation between archivist and records manager, the record continuum model allows more the concept of teamwork, with all benefits and efforts to save it.
After the study of such models, the author proceeds to examine the value of the records and the implications this has with the electronic document. The values \u200b\u200busually considered as primary and secondary. For the assessment in terms of secondary value is necessary to analyze the content. The problem is that in the modern world there is plenty of information and electronic documents also exist as logical entities rather than physical, so that archivists can not focus on the assessment by content. It has been decided in such cases for the functional assessment, which would examine the function, activity or transaction that generates the document instead of document itself. This would provide more reliable and comprehensive information.
Metadata is also an important issue. In the paper records, metadata, context, content and structure are included or are part of the document. However, in the electronic context, may or may not physically associated. Research in this area is directed towards the identification of metadata for electronic records management, so that they can be considered as such. What types or categories of metadata should be captured? The basic categories of metadata that should capture and retain the systems, by agreement, is information about those involved in the creation, reception and transmission of the document, the date of receipt and the relationship of the record with specific business processes and related documents. In addition, most of the metadata specifications include information about the content and structure of the document and the context of its creation.
On the other hand, states the Peis Redondo different digital preservation strategies discussed. Bearman
proposed to create museums of obsolete hardware and software. But this project is of doubtful viability and possibly expensive and difficult.
Another strategy is the conversion to standard formats. The preferred formats currently being built on the basis of meta as SGML or XML. The idea is to store digital objects within a file, but evolve the technology used to manage files. As an idea is good but, obviously, should take into account the costs and feasibility of the project on the future, to make a more objective examination of the issue.
Emulation: What is? In executing the original software emulation of future computers. The problem I see here is that a project is too experimental, and may prove to be a project too expensive.
Migration is responsible for attempting to preserve authentic records. Is considered perhaps the best hope for the future. As with the previous ones, should study the project's profitability in each case.
In our humble opinion, of all, perhaps the conversion to standard formats should be appropriate and in the future can develop more easily, but evolve as the technology used to manage files by using metalanguages \u200b\u200bcould always access the files.
regard to the custody of the records, Peis Redondo says it is the establishment of policies and procedures to ensure that regardless of where they are stored the records will be managed in accordance with well-established rules. ----------------------------------------------
--------------------------------------------------
In conclusion, therefore, we see in both studies it is clear that the general concepts from the fields of archives need to be adjusted to the unstoppable increase in automated environments and electronic records. This is seen as a challenge that requires methodologies, strategies and techniques than those that already existed. Although we have seen how there are advocates who claim that traditional methods can be applied to electronic documents.
But it is true that we must move from the conceptual. In a document where we have links to other documents, and from them to others, and so on, where do you begin and where does the document? The traditional methodology is not useful for these cases.
is evident, then, items that needs to be done, although we've just begun. This is the feeling that remains after reading the studies, and that consensus is needed for management strategies for electronic records. For example, still has not developed a core set of metadata standards, as Peis Redondo. This is because the number of proposals and opinions that exist to the subject matter.
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